Position Overview: We seek a highly organised and proactive Administrative Assistant to support the Facilities, Fleet and Logistics team. This role is crucial in ensuring the smooth operation of warehouse activities and fleet management processes. The ideal candidate will have excellent administrative skills, the ability to handle multiple tasks efficiently, and a solid attention to detail.

Key Responsibilities:

1. Administrative Support:
   • Calendar Management: Coordinate travel arrangements.
   • Document Preparation: Draft and edit correspondence, memos, reports, presentations, and other documents with accuracy and attention to detail.
   • Data Management: Maintain organised electronic and physical filing systems, ensuring easy retrieval of documents and records.
   • Communication:Serve as a primary point of contact for internal and external stakeholders, effectively managing inquiries and requests.

2. Communication and Coordination:
   • Stakeholder Liaison: Facilitate communication between departments, ensuring timely responses and coordinating warehouse operations and fleet management activities.
   • Meeting Coordination: Plan and coordinate meeting logistics, including room bookings, catering, and technology setup.
   • Information Dissemination: Distribute information and updates to relevant parties promptly, ensuring clarity and accuracy.

3. Documentation and Reporting:
   • Report Generation: Assist in preparing operational reports, performance metrics, and budget tracking summaries using MS Excel and other tools.
   • Record Keeping: Maintain accurate inventory records, fleet maintenance activities, and operational expenditures.
   • Presentation Preparation: Compile data and prepare presentations for management meetings, ensuring content is visually appealing and aligned with organisational standards.

4. Project Assistance:
   • Project Support: Provide administrative support for special projects and initiatives led by the National Facilities Manager and the National Fleet and Logistics Manager, including timeline management and resource coordination.
   • Progress Monitoring: Monitor project progress, identify potential issues, and assist in developing solutions to ensure project objectives are met effectively.

5. Operational Support:
   • Ad Hoc Tasks: Undertake additional administrative tasks and responsibilities as assigned by the National Warehouse and Fleet Manager, demonstrating flexibility and initiative.
     

Requirements:

• BCom Degree
• Minimum 2 years Admin experience