Work Description and Key Responsibilities  

• Develop and maintain efficient office systems to streamline operations. 

• Act as a liaison between the department and buyers to ensure seamless communication and coordination.  

• Oversee the maintenance and organization of office equipment and supplies for optimal functionality.  

• Prepare and compile the department's monthly report to track performance and identify areas of improvement. 

• Coordinate daily vehicle collections for drivers, ensuring timely and efficient scheduling.  

• Facilitate the onboarding process for new drivers, including orientation and training. 

• Manage ordering and distribution of uniform for the department.  

• Effectively manage driver leave requests and overtime scheduling to maintain operational efficiency.  

• Prepare supplier payment requisitions and liaise with the accounts department to ensure timely payment. 

• Monitor stock levels at vehicle storage depots to prevent losses and optimize inventory management.  

• Collaborate with carrier companies to coordinate loading activities and ensure timely transportation of vehicles. 

• Handle and coordinate time and attendance function and queries.  

• Act as a liaison between the department, HR, and Payroll to address and resolve driver-related queries. 

• Ensure proper record keeping.  

• Assist with any other adhoc tasks.  

Minimum Requirements: 

• Matric (Grade 12) required. 

• A relevant diploma/degree in administration or logistics is a MUST. 

• At least 2+ years administrative experience. 

• Strong computer literacy (Proficient in MS Office). 

• Excellent communication and interpersonal skills. 

• Ability to work under pressure, prioritize effectively, and meet deadlines. 

• Must have own transport and valid driver’s license 

• Must be willing to work every second weekend and some public holidays